Join Our Team

Administrative Coordinator

Job Summary

The mission of Chicago South Side Birth Center is to provide concordant, culturally centered, evidence-based midwifery care alongside families and within the community to improve outcomes, promote wellness, and abundance in whole health. Lastly, we aim to grow intergenerational wellness across the South Side through our community health education, ongoing community engagement, and learning offerings to those interested in the fields of health, midwifery, and collective wellness. 

We are looking for a team member to provide administrative support to our Founder and Lead Steward.  This is an exciting opportunity to help build the Chicago South Side Birth Center and to support birth equity in Illinois.

Duties/Responsibilities:

  1. Monitors PO Box and mail weekly 

  2. Provide documentation and storage of associated paperwork, maintains filing system

  3. Coordinates and schedules travel, meetings, and appointments for managers or supervisors

  4. Prepares agendas and schedules for staff meetings

  5. Records and distributes minutes or other records for meetings

  6. Coordinates and creates agendas for Board meetings and board committees (as appropriate) 

  7. Records and distributes minutes from board and board committee meetings

  8. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed

  9. Answers and transfers phone calls, screening when necessary 

  10. Work with Founder/Lead Steward to manage their email inquiries and other administrative tasks

  11. Maintains office supplies and coordinates maintenance of office equipment

  12. Process AP with vendors using Bill.com our payment platform

  13. Keeps records of invoices and tax payments

  14. Deposit checks in appropriate bank accounts weekly

  15. Maintains a system for recording expenses and the use of petty cash

  16. Supports Development with donor communication and appreciation

  17. Support HR function with scheduling interviews, meetings, and onboarding

  18. Provide administrative support to all team as appropriate and needed 

  19. Performs other related duties as assigned

Required Skills/Abilities: 

The Administrative Coordinator will be thoroughly committed to Chicago South Side Birth Center’s mission and vision, and will possess the following:

  • Proficient in Microsoft Office Suite or similar software.

  • Knowledge of administrative and clerical procedures.

  • Excellent written and oral communication skills.

  • Excellent organizational skills and attention to detail.

  • Basic understanding of clerical procedures and systems such as recordkeeping and filing, and note taking.

  • Ability to work independently

Education and Experience:

  • High school diploma or equivalent required; 

  • Experience with administrative support

Physical Requirements: 

  • Prolonged periods sitting at a desk and working on a computer.

  • Must be able to lift up to 15 pounds at a time.

COMPENSATION AND BENEFITS

Full-time 40-hour per week salary is $55,000, commensurate with scale and scope of growing organization and candidate skills and experience. Some weekends and evenings will be required. A comprehensive benefits package is provided. This is a hybrid position and will involve virtual and in-person meetings. This position is supervised by the Founder & Lead Steward.

Benefits Details

  • Health Benefits: health, dental, vision 

  • Vacation Time/Paid Time off: 21 days per year 

  • Paid Holidays 

  • Training and conference opportunities 

  • Memberships (AABC, NBMA, etc.)

TO APPLY

For consideration please send your resume and cover letter to lesley@chicagosouthsidebirthcenter.org

Position is open until filled.

Equal Opportunity Employment 

Chicago South Side Birth Center is an equal opportunity employer and strongly encourages people directly impacted by inequity in maternal and child health, people of color, people with disabilities, and LGBTQ+ people to seek employment opportunities with us.